Office Assistant @ Dynamic Solutions
(práce v Polsku)

Office Assistant @ Dynamic Solutions

Polsko

• University degree or a student in the final years of study (4th or 5th year)
• Strong organizational skills and ability to work independently
• Excellent communication and collaboration abilities
• Accuracy and attention to detail in daily tasks
• Basic understanding of document workflow principles
• Proactivity, problem-solving skills, and the ability to maintain confidentiality
• Professional attitude, high energy, and flexibility
• Confident use of productivity tools (e.g., Google Workspace) and basic office equipment
• Fluency in both Polish and English

We are looking for an Office Assistant who will ensure smooth office operations and support administrative, HR, and finance processes. This role requires strong organizational skills, clear communication, and a collaborative spirit.

You will support a headquarters team of around 20–25 people on-site, as well as facilitate communication and coordination with colleagues working from other locations and coworking spaces.

Whats it like to work here?

• Permanent contract and stable employment
• Apple work equipment
• Flexible working hours, with respect to project needs
• Healthy work-life balance
• Parent-friendly company culture
• Private Healthcare, Multisport Card
• A great office youll want to come to
• and of course… our unique integration events!
  

,[Provide comprehensive administrative and logistical support to ensure smooth daily office operations, Handle calls, mail, office supplies, and ad-hoc requests, Support onboarding of new joiners and day-to-day office needs, Manage internal orders, purchase requests, and expense processes, Handle payments and support expense reconciliation, Assist in preparing financial reports and handling invoices, Provide administrative support for HR and finance processes, Cooperate with the external accounting & payroll office and liaise with public authorities , Coordinate domestic and international travel (flights, hotels, transfers), Process and reconcile travel and expense reports, Manage logistics for teams visiting headquarters (hotels, local arrangements), Liaise with external service providers (couriers, office services, maintenance), Oversee office equipment maintenance and cooperate with coworking management, Supervise office equipment: manage inventory, handover and collection of equipment, and ensure proper documentation and protocols for movable assets, Ensure the upkeep of the office, including cleanliness, security, and coordination with building services and maintenance staff, Implement and ensure adherence to office procedures, Organize company meetings, trainings and workshops, Plan and execute team and business events (venue, catering, suppliers, logistics), Assist in coordinating integration activities and internal engagement initiatives] Requirements: Communication skills, Good work organization, Office management, Productivity tools, Confluence Additionally: Small teams. , Training budget., Private healthcare., Sport subscription. , No dress code. , Free snacks. , Stat-up atmosphere., Modern office. .

Kategorie

officeAdministration

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